Parliamentary Procedures & Protocol
The order of rules and laws that govern a GFWC club's behavior is:
1) Federal Laws, 2) State Laws, 3) Club's By-Laws* 4) Roberts Rules of Order**
*GFWC Clubs are independent entities and as such have their own By-Laws.
**Roberts Rules of Order where set up to safe guard the rights of all members.
Handouts from 2017 LEADS
Conducting a Meeting
When preparing to conduct the club’s regular meeting, the president should create an agenda for herself and the secretary.
Include Place, Time to Start, & Type of Meeting. Times allotted to each section can be added.
Call to Order by the President
Invocation, Pledge of Allegiance to the Flag, Roll Call, President declare if quorum is present.
Read Minutes of the Previous Meeting
Reports of Officers
Reports of the Board of Directors
Reports of Standing Committees
Reports of Special Committees
The minutes of the previous meeting should show if there is business postponed by a motion or left unfinished.
This is business that has not yet been discussed. A motion should be made to bring the matter before the organization for discussion.
President: “Is there any further business to come before this meeting?” (Pause) “If not, the meeting is adjourned.”
Robert's Rules of Order
For Fair and Orderly Meetings & Conventions
Provides common rules and procedures for deliberation and debate in order to place the whole membership on the same footing and speaking the same language.
All clubs should have a Parliamentarian, who has a current copy of Robert's Rules.
Robert's Rules provides for constructive and democratic meetings, to help, not hinder, the business of the assembly. Under no circumstances should "undue strictness" be allowed to intimidate members or limit full participation.
Bylaws are written by each club's Bylaws Committee and can cover the organizational structure, membership, constituency, dues and finance, officer duties, nominations and elections, how board and executive committee members are elected, committees, amendments, and ethical standards, among others.